Southern California HERC

Accounts Payable Technician IV

Job No: 557782
Work Type: Staff
Locations: Southern California: San Diego
Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline: Finance/Accounting, Appointment Type: Probationary, Time Basis: Full Time, Workplace Type (Exclude Inst Fac): Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)




Position Summary
The Accounts Payable Technician IV serves as a senior-level specialist and departmental lead responsible for independently processing a high volume of complex invoices and payment requests using Oracle Payables eBusiness Suite and document imaging systems. This role ensures accuracy, compliance, and adherence to University, CSU, State, and Federal regulations while exercising strong judgment and initiative in resolving issues and improving workflows. Acting as a key resource and first point of contact for system-related matters, the Technician IV also supports operational continuity and contributes to process improvements, training, and strategic initiatives within Accounts Payable.

Key Responsibilities

• Accounts Payable Processing & Compliance 
• Audit and process invoices, direct payments, reimbursements, and fund requests in Oracle, ensuring accuracy, completeness, and compliance with CSU, state, and federal policies.
• Review supplier information, resolve discrepancies, and coordinate with departments and vendors to ensure timely and accurate payments.
• Analyze Oracle reports (e.g., invoice aging, holds) to identify issues and take corrective action.
• Provide customer service support by responding to inquiries and maintaining clear communication with campus and external partners.
• Lead Support & Operations 
• Monitor workflows, assign priorities, and provide guidance to staff to ensure efficient invoice processing and workload distribution.
• Serve as a lead resource for problem-solving, policy interpretation, and escalated issues.
• Assist with batch processing, wire payments, and system testing; support onboarding of banking processes.
• Contribute to process improvements, policy development, and long-term planning with management.
• Problem Resolution & Stakeholder Support 
• Resolve complex invoice, payment, and purchase order discrepancies; advise departments and vendors on Accounts Payable processes.
• Interpret and explain university policies; respond to escalated inquiries and compose formal correspondence.
• Collaborate with Accounts Payable staff, suppliers, and campus partners to ensure effective issue resolution.

Why Join Us?

• Join a collaborative, mission-driven university environment supporting critical financial operations
• Contribute to meaningful process improvements while working closely with campus partners and stakeholders
• Gain valuable experience with enterprise financial systems
• Play a key role in ensuring compliance and operational efficiency
• Be part of a team that values accuracy, service, and continuous improvement

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it's like to work at the CSU-watch our video and imagine your future here: Working at the CSU.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to 2 days per week, following a training period during which on-site presence is required.

Department Summary

Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and Student Account Services. 

The Procure-to-Pay department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions.

The Accounts Payable Department is responsible for processing over $200 million annually in payments for materials and services ordered by the University. This department works closely with the Logistical Services Department concerning the receipt of materials, Contract and Procurement Management to assure payment of correct materials and services, and the Accounting Services Department for appropriate charging of these materials and services. The Accounts Payable Department consists of one manager (Administrator I), 6-7 accounting technicians, and up to one student assistant.

For more information regarding the Procure-to-Pay  Department, https://apptrkr.com/get_redirect.php?id=7148852&targetURL=

Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and Student Account Services. 

The Procure-to-Pay department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions.

The Accounts Payable Department is responsible for processing over $200 million annually in payments for materials and services ordered by the University. This department works closely with the Logistical Services Department concerning the receipt of materials, Contract and Procurement Management to assure payment of correct materials and services, and the Accounting Services Department for appropriate charging of these materials and services. The Accounts Payable Department consists of one manager (Administrator I), 6-7 accounting technicians, and up to one student assistant.

For more information regarding the Procure-to-Pay  Department, click here.

Education and Experience

A combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to seven years of accounts payable experience or closely related financial record-keeping experience.

Key Qualifications

• Strong knowledge of accounts payable, financial record-keeping, office procedures, and accepted accounting principles, including advanced understanding of AP practices, rules, processes, and standards.
• Ability to apply, interpret, and enforce accounts payable procedures, guidelines, standards, and policies to resolve discrepancies and handle complex financial situations.
• High attention to detail and accuracy in reviewing documents, completing data entry, and preparing financial analysis and reporting.
• Strong analytical, mathematical, and problem-solving skills, including the ability to compute numbers quickly and accurately and resolve complex transactional issues.
• Proficiency with financial systems, spreadsheets, word processing software, web browsers, and records management systems, including troubleshooting and advanced software use.
• Strong organizational and time management skills, with the ability to prioritize work, set objectives, and complete assignments efficiently and on time.
• Effective communication and interpersonal skills to collaborate with team members, suppliers, vendors, and diverse stakeholders, and to explain complex AP processes, policies, and guidelines.
• Ability to work both independently and collaboratively while exercising tact, courtesy, and professionalism.
• Skill in mentoring, training, or overseeing the work of others.
• Thorough understanding of local, state, and federal tax regulations related to accounts payable.

Compensation and Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $5,178 - $7,543 /month (Step 1-Step 20).
• Future increases, including step advancements, are subject to contract negotiations

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the https://apptrkr.com/get_redirect.php?id=7148852&targetURL=

A combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to seven years of accounts payable experience or closely related financial record-keeping experience.

Key Qualifications

• Strong knowledge of accounts payable, financial record-keeping, office procedures, and accepted accounting principles, including advanced understanding of AP practices, rules, processes, and standards.
• Ability to apply, interpret, and enforce accounts payable procedures, guidelines, standards, and policies to resolve discrepancies and handle complex financial situations.
• High attention to detail and accuracy in reviewing documents, completing data entry, and preparing financial analysis and reporting.
• Strong analytical, mathematical, and problem-solving skills, including the ability to compute numbers quickly and accurately and resolve complex transactional issues.
• Proficiency with financial systems, spreadsheets, word processing software, web browsers, and records management systems, including troubleshooting and advanced software use.
• Strong organizational and time management skills, with the ability to prioritize work, set objectives, and complete assignments efficiently and on time.
• Effective communication and interpersonal skills to collaborate with team members, suppliers, vendors, and diverse stakeholders, and to explain complex AP processes, policies, and guidelines.
• Ability to work both independently and collaboratively while exercising tact, courtesy, and professionalism.
• Skill in mentoring, training, or overseeing the work of others.
• Thorough understanding of local, state, and federal tax regulations related to accounts payable.

Compensation and Benefits
San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $5,178 - $7,543 /month (Step 1-Step 20).
• Future increases, including step advancements, are subject to contract negotiations

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values
At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Equal Opportunity and Excellence in Education and Employment
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information
This position is open to SDSU employees only. Apply by May 25, 2026 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.  Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk, srfaulk@sdsu.edu.


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To apply, visit https://careers.sdsu.edu/en-us/job/557782







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