Southern California HERC

The Assistant to the Director of the SAII Office will support the Director by offering comprehensive administrative assistance for the Study Abroad program. This individual will collaborate with the Director to guide students through their international experiences, manage student records during the Study Abroad application process, and assist the Director in handling administrative tasks such as invoicing and maintaining the study abroad database. Excellent organizational and communication skills are a must. Our mission is to help students become global citizens and critically engaged lifelong learners. Study abroad and other international experiences play a vital role in broadening students' perspectives.

The ideal candidate is efficient in paperwork management and has a solid grasp of the college setting. Experience working with college students is a plus. This role is focused on clerical duties, including financial record-keeping and administrative support for study abroad program coordination. Strong organizational skills, a proactive mindset, and multitasking abilities are essential. We value individuals passionate about enhancing overseas learning experiences for students in a fast-paced setting.

Candidates should demonstrate responsiveness toward and understanding of diverse student backgrounds, especially with regard to socioeconomic status, race, ethnicity, culture, ability/disability, sexual orientation, and gender identity and have a willingness to facilitate the university’s mission to develop global citizens.

Essential duties include but are not limited to:

• Collaborate closely with various campus departments to augment the Director's efforts and provide support.
• Process financial transactions, including the processing of invoices and overseeing financial issues pertaining to students.
• Assist the Director in managing the student database for study abroad programs and disseminating pertinent documentation.
• Serve as a supportive point of contact alongside the director for student inquiries, ensuring consistent communication throughout their study abroad experience.
• Work in tandem with the office team to support campus events, providing necessary logistical support for associated activities.
• Assist with preparation and regular updates of program materials and digital records.
• Aid the Director in organizing informational sessions about Study Abroad programs and in the creation of relevant materials.
• Facilitate visa application processes and handle other student-centric administrative duties.

Soka University of America offers excellent benefits. Salary range for this position is $43,000 to $48,000 and will be commensurate with qualifications and experience. 

Minimum Qualifications:

Education

• Bachelor’s degree or an equivalent combination of education and experience.

Experience

• 2-3 years in administrative roles; familiarity with a college environment is an advantage.

Competencies/Skills:

• Teamwork within the SAII Office and demonstrated cultural sensitivity.
• Ability to prioritize in a dynamic setting and adhere to deadlines.
• Strong communication skills and a student-centered approach.
• Aptitude for confidentiality and professionalism.
• Technological proficiency, particularly with MS Word and Excel.
• Ability to understand and communicate policies governing student matters effectively.
• Experience with fiscal and operational management.

Employment is contingent upon the completion of a successful background check. Soka University requires all employees and students to be fully vaccinated for COVID-19.  If hired, you are required to be fully vaccinated (including booster) for COVID-19 as a condition of your employment at Soka University, except in instances where you have a qualifying medical condition or sincerely held religious belief that is contrary to receiving the vaccine. You will be required to provide your vaccination record on your first day of employment.

Application review will begin immediately. The position will remain open, and applications will be reviewed until the position is filled.

Application Requirements: 

Must submit the following to be considered:

• letter of interest for this position
• resume
• three professional references

Please apply on the Interfolio site by clicking on this link: http://apply.interfolio.com/136058

For inquiries, e-mail: jobs@soka.edu

Soka University of America is an equal opportunity employer.

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About Soka University of America

Founded on the Buddhist principles of peace, human rights, and the sanctity of life, Soka University of America is a secular, four-year liberal arts college and graduate school with a unique mission: to educate global citizens to contribute to a better world. Situated atop a ridge overlooking a 4,000-acre wilderness park, Soka is three miles from the Pacific Ocean, midway between Los Angeles and San Diego. SUA ranks highly among liberal arts institutions, tying for 29th in U.S. News & World Report’s “Best Colleges 2023” list. Soka’s focus on fostering global citizenship is evident in the global makeup of its student body, 50% of which are international students; compulsory second language and study abroad programs; and an interdisciplinary core curriculum featuring small, dynamic classrooms with a 7:1 student/faculty ratio (average class size 12).

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