Los Angeles, California
Posted: 10-Jan-23
Location: LOS ANGELES , California
Type: Temporary/Per diem
Salary: $28.84- $30.29
Categories:
Employment Type:
Organization Type:
Preferred Education:
***Please send cover letters to AFI.CAREERS@ AFI.COM***
PRINCIPAL RESPONSIBILITIES:
The Assistant Registrar is responsible for assisting with all core duties of the Office of the Registrar. Operating under FERPA guidelines, the Assistant Registrar assists Fellows, faculty, and staff with the Empower web portal, course registration, class attendance, grade submission and tracking, and Commencement and diploma distribution. The Assistant Registrar develops, analyzes, and maintains data and provides support for reporting related to records, surveys, and statistics, and acts as a liaison across the AFI Conservatory to facilitate the exchange of key information.
PRINCIPAL DUTIES:
- Coordinate and maintain the Conservatory academic calendar, including scheduling classes to ensure classes take place within the specified enrollment dates and accurately reflected on the calendar.
- Coordinate data extraction and contribute to the production and development of reports and executive summaries that communicate data findings for internal and external stakeholders.
- Assist in the development, administration and analysis of questionnaires and surveys related to assessing and evaluating institutional effectiveness in executing the Conservatory’s mission.
- Maintain, report, and provide analysis of alumni data.
- Provide all core administrative functions and duties that support Fellows for the Office of the Registrar, which includes basic project management functions and assisting Fellows with requests for change of address, verification of enrollment, transcripts, and registration.
- Assist with reaccreditation activities by coordinating the collection, evaluation, and timely dissemination of data.
- Act as the liaison with faculty and facilities for all matters related to the Conservatory academic calendar.
- Assist the Registrar with preparation for, and execution of, Commencement activities for Fellows.
- Using Empower, the student information system database, assist with the collection and importing of Fellow photos, respond to questions from Fellows and faculty related to the use of Empower portals, and assist with special projects including the creation of standard alumni transcripts and history loads into Empower.
- Perform other duties and responsibilities as assigned.
EXPERIENCE/SKILLS REQUIRED:
- Bachelor’s degree preferred.
- 2-3 years experience in a related academic position, with knowledge and experience operating under FERPA guidelines, and experience with academic records using a student database.
- Experience working with datasets, including importing/exporting from various sources, merging, and cleaning data files, and maintaining historical records.
- Highly developed customer service skills with the ability to establish and maintain rapport with internal and external contacts.
- Exceptional detail orientation with the ability to handle numerous tasks with appropriate follow-up, and reporting activities with a high degree of accuracy.
- Project management skills with the ability to take a project from conception through completion with minimal supervision.
- Excellent oral and written communication skills.
- Strong time management, organizational and multi-tasking skills, and the ability to work independently and with minimal supervision.
- Strong diplomacy skills and professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion.
- High level of proficiency on Macintosh computer with Microsoft Word, Excel, and PowerPoint for a Mac environment. Knowledge of FileMaker, Empower Student Information System (or similar data/records management system) and standard statistical analysis software preferred.
