Southern California HERC

Job Posting

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Position Base
Riverside

Location
UCPath Center

UCPATH CENTER

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

The UCPath Center is the University of California's shared services center in Riverside, CA. The UCPath Center manages the payroll, benefits, and other human resources transactions for more than 200,000 UC employees working across ten UC campuses, five medical centers, three national labs and more. The staff at the UCPath Center work in a variety of areas including business operations, customer service, quality management, technology, training, human resources and communications. Learn more about the UCPath Center

Position Summary
Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to staff according to established policies and management guidance. Administers policies that directly affect subordinate staff. Recommends changes to department policies, procedures and practices. Identifies risks and responds accordingly. Provides priority setting and ensures proper controls are implemented with day-to-day activities of a section of a unit. Supervises support staff in medium to large unit; with complex and broad responsibility processing personnel transactions and/or administering related policies and procedures.

Key Responsibilities

· 50% WFA FUNCTIONAL SUPERVISON Responsible for the direct supervision and guidance to professional WFA staff members in the development, implementation and maintenance of workforce administration operations. Leads the development and monitoring of policies and procedures for department and department operations. Implements changes to ensure continuous process improvement. Maintains measurements of effectiveness on current processes against benchmark metrics. Facilitates discussion among location HR, UC Office of the President, and UCPath regarding recommended changes to HR programs that have administration implications. Ensures the centralization and maintenance of official employee records as well as mandated documents as required by federal and state legislation. Manages subordinates work schedules and assignment of appropriate tasks. Trains and instructs staff to perform assigned tasks. Analyzes existing business processes, identifying inefficiencies, enhances and quality control standards and implement standardization. Develops and implements work schedules and appropriate assignments. Leads the development and monitors operational and budget processes, staffing, resources management and space planning. Makes final determinations when hiring of new employees, salary actions, terminations, and performance. ratings.

· 35% TECHNICAL MANAGEMENT Supports the WFA Manager on the delivery of HRIS System strategies to include process and quality management. Maintains a high level of technical and legal knowledge within all areas of Human Resources and UC Policy and Procedures. Regularly leads complex negotiations with internal and external stakeholders with system integrations, interfaces and other dependencies facilitates system administration activities – e.g. system maintenance, system testing, system/data checks, fault-finding and resolution, and managing user access. Responds to escalated inquiries from internal and external clients, resolves problems and recommends solutions identification and prioritization of existing and potential issues and risks, and helps to develop strategies and controls to mitigate, uses sound judgment to identify which issues and risks should be escalated to leadership, governance groups, and prepares relevant documentation. Oversees the support to the Workforce Administration staff including the provision of system demonstrations, advice, training and daily technical support determination of functional configuration updates in the WFA module and proper audits and provides technical finding reports. Performs business and systems analysis, documents requirements and provides suggestion on potential system configuration enhancements. Uses in-depth knowledge of Workforce Administration business processes and rules to communicate system needs and requirements responsible for data integrity within the Workforce Administration and Absences Management modules within UCPath to improve data accuracy and reliability. Provides data for auditors, and local, state, or federal agencies such as job status, job codes, time entry codes, job titles, pay grades, etc. and responds to complex employee data verification requests. Investigates employee data integrity issues such as improper job classification/coding and performs appropriate action as needed. Acts as the subject matter expert across functional areas for Workforce Administration, Position Administration, Compensation and Leave of Absence modules. Researches, analyzes, evaluates, and recommends optimal solutions in the development of new modules/capability; works and leads others to provide recommendations regarding future system enhancements; plans, analyzes and executes testing of software upgrades or configuration migrations; provides oversight for the implementations of changes to PeopleSoft impacting the Workforce Administration, Compensation and Absence Management Modules.

· 10% PEOPLE MANAGEMENT Determines performance, salary actions, hiring decisions and other human resources-related issues. Responsible for timely sharing of knowledge and updates to the team. Responsible for creating a work environment that is inclusive.

· 5% PROCESS STABILIZATION Creates new processes, utilizing industry best practices in order to achieve consistency and standardization. Responsible for resolving highly complex and escalated Workforce Administration, Position Management and Leave of Absence issues and disputes functions as a subject matter expert to WFA manager on matters pertaining to issue resolution, module configuration and discrepancies in routine personnel transactions and procedures.

Experience
Required Qualifications

· Min 4 years directly related experience, or the equivalent combination of education and experience.

Skills and Abilities
Required Qualifications

· Communicates effectively with a diversity of communication styles.

· Makes decisions regarding work assignments and scheduling of subordinates.

· Maintains an understanding of the unit goals and how this position supports those goals.

· Demonstrated ability to handle difficult or volatile situations/individuals effectively.

· Monitoring to proactively detect errors as they arise, to ensure errors are corrected before or soon after they occur within UCPath

· Working knowledge of personnel policies and applicable laws and regulations.

· Demonstrates thorough knowledge of workforce administration and compensation's procedures in large and complex institutions; general knowledge of various functional human resources area.

· Has knowledge on systems and technology that support workforce administration. Understands how changes to these will affect outcomes and overall operations.

· Exercises judgment in developing and maintaining operational policies and processes that meet business needs and are compliant to law. Demonstrates in-depth knowledge of federal and state legislation when it comes to employee status and data issues.

· Experience in project management, planning, execution, monitoring, and controlling. Demonstrated understanding of project management concepts, practices, and standards.

· Strong analytical, problem solving, critical thinking and organizational skills to evaluate options and implement solutions.

· Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities.

Preferred Qualifications

· Has transactional/ technical knowledge of the University's HRIS information systems.

Education
Required Qualifications

· Bachelor's degree in related area and/or equivalent experience/training.

SALARY AND BENEFITS

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Job Title
HR Supervisor 2

Job Code
007700

Salary Grade
Grade 24

Payscale:
$110,000 - $120,000 - Salary offers are determined based on final candidate qualifications and experience.

Full Salary Range:
$87,300 - $163,300

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: https://apptrkr.com/get_redirect.php?id=4848677&targetURL=

Full Salary Range:
$87,300 - $163,300

Benefits: For information on the comprehensive benefits package offered by UCPath Center visit: Benefits of Working for UC

ADDITIONAL INFORMATION

This position will work a hybrid schedule which includes a combination of working both onsite at the UCPath Center in Riverside and remote in California.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: December 4, 2023.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. https://apptrkr.com/get_redirect.php?id=4848677&targetURL=

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

JOB CLOSE DATE

For first consideration, please apply by: December 4, 2023.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC nondiscrimination policy.

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About UCPath Center

The UCPath Center is the transactional hub for human resources, payroll, benefits, general ledger, workforce administration and academic processes across the entire University of California system.Located in Riverside, California, the UCPath Center will serve more than 200,000 employees from each UC campus and medical center as well as vendors, location administrators, and policy makers from the University of California Office of the President.

Connections working at UCPath Center