Southern California HERC

Chief of Staff

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Pay:
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GENERAL PURPOSE: The Chief of Staff serves as the principal aide and representative of the Associated Students (A.S.) President and Vice Presidents. The Chief of Staff is responsible for working with executive officers, managing two mentorship programs, implementing innovative ideas into A.S., leading any special projects of the Executive Officers, and providing assistance to the A.S. Executive Officers, as needed.

ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

• Works as an advisor to and for the A.S. President and Vice Presidents
• Leads special projects as assigned by the A.S. President and Vice Presidents
• Helps direct all appointed committee designees for the A.S. Executive Officers, in partnership with the officers
• Represents the A.S. Executive team through public speaking engagements and presentation.
• Assists with tabling for new student orientation
• Directs the A.S. First-Time Leadership Experience (FLEX) team and the First And Second Year/Transfer (FAST) Track Program which includes: organizing the interview process, assigning mentors, creating and executing meeting curriculum, and scheduling regular meetings under the supervision of the Government Affairs Assistant Director
• Serves as a representative for the A.S. President or Vice Presidents, as assigned
• Assists with strategy and execution of annual A.S. initiatives and events, as needed. Events and initiatives may include but are not limited to the following: A.S. Retreat, Aztec Achievement Awards, Career Advantage, Aztecs Rocks Hunger Campaign, A.S., Rock the Vote, Your Voice Matters, A.S. Elections, etc.
• Assists in accomplishing annual A.S. goals and other duties as assigned by the A.S. President
• Performs other duties, as assigned

Customer Service and Collaboration

• Establishes and maintains positive working relationships with various A.S. staff and University departments. This role will work especially with the A.S. President and the A.S. Vice Presidents and all the A.S. leaders of the four A.S. councils

Safety

• Ensures all operations are conducted with safety of staff and customers as first priority, and in accordance with the Injury and Illness Prevention Plan and other safety policies
• Adheres to Associated Students' Code of Safe Practices
• Reports accidents to supervisor and reviews changes required to avoid reoccurrence Ensures completion proper documentation is completed for each accident (employee and/or non-employee) and forwards to supervisor
• Reports maintenance problems and/or broken and unsafe equipment to the appropriate party immediately

Job Requirements:

Minimum & Preferred Requirements

Education:

• Students must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate).
• International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate).
• Global Campus units do not meet the SDSU unit requirements.
• Must be in good academic standing
• Must be eligible to work in the United States

Experience:

• Proficiency in Google Workspace (Google Calendar, Google Sheets, etc.)
• Previous experience in student government preferred

Trainings:

• Data Security & Privacy(must be completed within 30 days of hire)
• Anti-Harassment training (must be completed within 30 days of hire)
• Workplace Violence Prevention Plan Training (Must be completed within 30 days of hire)
• Gender Awareness Training (Must be completed within 30 days of hire)

PERFORMANCE EXPECTATIONS

• Must professionally represent the Associated Students and San Diego State University at all times
• Must be able to successfully fulfill the Essential Duties of this job description and meet performance expectations
• Must be able to exercise tact and exhibit sound professional judgment
• Strong organizational skills required; must be able to follow oral and written directions and follow projects through to completion
• Ability to work well with people
• Highly organized individual with keen written and verbal skills and exceptional attention to details
• Ability to work in a diverse, frequently changing population of students
• Able to work well with little to no supervision
• Must be available over the summer and some weekends

KNOWLEDGE, SKILLS & ABILITIES

• Ability to work well with minimal supervision
• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure in a fast paced work environment
• Ability to maintain a level of confidentiality and discretion as this position typically becomes privy to sensitive information.
• Demonstrates strong student mentor capabilities and recognizes the importance of cultivating meaningful relationships to foster academic and personal growth for FLEX & FAST Track members.
• Possesses a strong understanding of SDSU and A.S. resources, goals and values, and integrates them into leadership and collaborative efforts.

SCHEDULE & WORKING CONDITIONS

This is a part-time (10-15 hours/week during the academic year, varying hours during summer), with preferred hours to be worked during business hours of Monday through Friday, 8 a.m. to 4:30 p.m. Occasionally, this position may require availability beyond regular business hours to support special projects or events. Please note that this is an onsite position.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally sedentary in nature, but may require standing and walking around campus. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the individual to spend long hours sitting and using office equipment and computers. This person may also spend time filing and have to do some lifting of supplies and materials from time to time, including boxes and files and requires the ability to lift up to 25 lbs.

RELATIONSHIPS

Inside the Organization:

• Receives direct direction from the A.S. President
• Supervised by the Government Affairs Assistant Director

EMPLOYMENT CATEGORY: Part-Time; Range II Step I: $19.75 per hour

GA 2003


To apply, visit https://asjobssdsu.applicantpro.com/jobs/4090780







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