Southern California HERC

• Ownership and Upkeep of the New Hire Tracking File:  This task involves maintaining and updating the onboarding tasks in the New Hire Tracking file, which is essential as it influences other HR processes. 

• Weekly Call with the Employment Team: Schedule these weekly calls with the Employment team and lead the discussion on any blockers or issues during the meeting to ensure timely resolution. 

• Ordering and Tracking Onboarding Documents: iMonitor the completion of these forms and background checks, ensuring all required documents are completed and filed promptly. 

• Coordinate and Conduct In-Person I-9 Appointments: Reach out to new hires and ensure proper coordination and smooth in-person sessions. This includes booking conference room space to conduct these appointments. 

• Monitor Inventory and Distribute New Hire Gifts: Monitory inventory on a regular basis and notify supervisor when there is a need to to re-order supplies or propose new gifts.  

• Coordinate Welcome/Benefit Orientation:  Send out communication/invitation to new hires.  Deliver the ‘welcome’ portion of the presentation. 

• Oversee I-9 Compliance: Alert supervisor of any issues or non-compliant concerns. Stay up-to-date on any changes to I-9 regulation. 

• Serve as Backup for HR Office Assistant: Provide support in cases when the HR Office Assistant is out of the office (for example, triage walk-ins to HR office)

• Support Ad-Hoc Projects: Being part of a team means we all help each other during peak times. This role will also help out, as needed, on ad hoc projects. 

Basic Qualifications

• Associates degree or equivalent experience.

• 1-2+ years’ administrative experience preferably in Human Resources.

Skills and Abilities

• Excellent organizational, written and verbal communication and presentation skills.

• Experience with Google Suite and Microsoft Office, including Word and Excel.

• Knowledge of employee database systems (such as CSI, Workday).

• Excellent attention to detail with the ability to proactively escalate items as needed.

• Capacity to handle confidential data with discretion and sensitivity.

• Curiosity mindset and ability to learn quickly

All employees hired are strongly encouraged to be up to date with all vaccination and boosters against COVID?19.

Flexwork Arrangement

• This position is primarily a four day in office / one day remote with the understanding that during peak times there may be a need for full weeks onsite.