This position provides administrative support for four programs: Appellate Moot Court, Legal Research & Writing, Trial Advocacy Program, and Bar Services.
This position coordinates special projects, including Oral Arguments for first year law students and alumni and the annual national LRW Conference held on campus. The Administrative Assistant supports teaching and scholarship activities; coordinates travel for national advocacy competitions; and monitors funds for all four programs.
DUTIES AND RESPONSIBILITIES:
Coordinates special projects, including, but not limited to the Oral Arguments for all first year law students and alumni, bi-annual national LRW Conference held on campus, annual LRW Orientation, annual information sessions for the advocacy programs, legal writing workshops, etc. May be responsible for updating the School of Law website or providing online content to the Director of Communications to promote programs and events
Supports teaching and scholarship activities of Program Instructors, (printing, scanning, copying, ordering books, updating course sites, etc.); supports all program initiatives by gathering data, preparing reports and correspondence, etc.
Coordinates travel arrangements for approximately fourteen national advocacy competitions annually. This includes registration, hotel, airfare, rental vehicles, expense reports, etc. for student competitors and team coaches.
Monitors funds by tracking expenses and projecting costs, manage inventory, order supplies.
Collects and reviews TA time-sheets.
Oversees office functions including scheduling rooms, processing maintenance requests, maintaining office equipment, serve as back-up to other Law School staff, etc.
Communicates with students, employees, vendors, and visitors via phone, email, and face to face. Assess needs in order to provide assistance or triage requests.
Tracks and monitors grade distributions, student attendance, and other duties as assigned.
Performs other related job duties as assigned by the Associate Dean for Strategy & Administration.
This position required at a minimum a high school diploma, Associate’s degree preferred from an accredited institution and a minimum of 1-year experience prioritizing tasks and managing conflicting demands is necessary. Experience coordinating events or projects is required. The candidate should have experience in an office environment, preferably within higher education. Experience with Microsoft Office and Outlook is required. This includes but not limited to the following:
Strong organizational and problem solving skills are required, along with intermediate knowledge of Microsoft Office and proficiency with Outlook;
Demonstrated excellent customer service skills;
Ability to take initiative, work independently as well as part of a team;
Proven ability to plan large projects is required;
Strong verbal and written communication skills and basic knowledge of office equipment are essential;
Ability to monitor budgets and project expenses is necessary;
Familiarity with website content management and higher education is helpful, but not required.
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments.
A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity.
Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle.
We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser...vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.