UCSD Layoff from Career Appointment: Apply by 06/17/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/26/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the supervision of the Senior Financial Analyst, the Financial Services Analyst is responsible for the day to day fiscal activity associated with the administration of Ship Operations and Marine Technical Services (SOMTS), a unique seagoing department of the Scripps Institution of Oceanography. Incumbent performs a variety of duties necessary in the administration of accounts management following University policy and guideline requirements, makes policy and procedure recommendations, performs monthly on-line reconciliation of ledgers, monitors expenditures, provides regular financial status reports, independently sets-up and maintains internal bookkeeping systems for monitoring budgetary activities, and provides complex fiscal analysis and reporting.
The incumbent provides a high level of support to employees who travel (both domestically and internationally), processes accounts payable and receivable, consulting with colleagues, vendors and central campus offices as necessary. The Financial Services Analyst coordinates and audits express card transactions and prepares activity reports for supervisors, follows-up on accounting documents, and provides assistance as directed by the Senior Financial Analyst and Business Officer. The incumbent also processes departmental payroll. Participates in developing departmental policies and procedures, solving problems that require significant knowledge and experience in personnel and payroll management, travel, and accounting.
Occasional overtime may be required.
A Bachelor's Degree in related area; and/or equivalent experience/training.
Working knowledge of generally accepted accounting practices and payroll policies and practices. Basic knowledge of financial or accounting concepts, processes and procedures.
Strong experience with payroll administration and timekeeping procedures utilizing online payroll and personnel systems, calculating overtime and leave balances, and administering compensation in a complex environment.
Demonstrated experience in the principals and practices of fund accounting, cost analysis, and audit procedures. Knowledge and understanding of internal control practices and their impact on protecting University resources.
Proficiency using computer programs; spreadsheet and database applications. Strong ability use of and database software. Strong Excel experience and knowledge required. Experience accurately entering data into an electronic/computer-based system.
Proven experience with accurately processing large volumes of detailed work, and working independently and effectively with minimal supervision. Strict attention to detail. Ability to and accurately complete documents and computer transactions error free and in a timely manner.
Strong experience with online and web-based accounting systems with extensive use of financial/accounting systems and processes. Knowledge of financial data management and reporting systems.
Proven knowledge of privacy and confidentiality laws, regulations etc, pertaining to employment and personal information. Maintain strict confidentiality overall, and specifically to matters pertaining to personnel and payroll matters, including paper and computerized records.
Strong critical thinking skills. Ability to independently interpret and implement appropriate UCSD and agency policies, procedures, and guidelines. Ability to assess and contribute to the development of automated systems to facilitate more effective and efficient business practices.
Excellent customer service skills. Experience providing quality service in a friendly and accommodating manner within the campus community and outside agencies and entities. Ability to provide consultative service to administrative staff and outside vendors.
Superb verbal and written communication skills. Proven experience composing and proofreading correspondence, reports and forms. Skills to communicate effectively in email and with diverse groups and at all levels of the organization.
Strong interpersonal skills to effectively interact in person, through email, and on the phone, with staff, and the public, with diplomacy, tact, and discretion. Skill to work as part of a team, and flexibility in accomplishing department
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