The University of Southern California Thornton School of Music invites applicants for a Faculty Affairs Specialist. The position is full-time. The position reports to the HR Partner/Human Resources and Faculty Affairs Manager and works closely with a far-reaching team comprised of the Associate Dean of Administration and Finance, Senior Business Officer, HR/Faculty Affairs Coordinator and HR/Payroll Analyst.
Combining the benefits of a world-class conservatory and a leading research university, the USC Thornton School of Music offers students the opportunity to pursue a thorough music education in a real-world context. We offer students a full range of musical disciplines across a demanding innovative curriculum, and the opportunity to work with a faculty of national and international renown.
The student body at USC is extraordinarily diverse: it is racially and ethnically a majority/minority population with a full range of expressions of gender, ability and sexual identities which we embrace as a source of institutional strength and community pride. The Universityâs commitment to building an academic environment hospitable to this wide range of diversity is full and complete. To that end, we are seeking to create as diverse a pool of candidates as possible; one which reflects the broad diversity of identities and experiences that comprise the country as well as Thornton generally.
The Thornton Human Resources and Faculty Affairs team is vital to the culture and effectiveness of the Thornton School. The team provides leadership and support in the areas of Human Resources as well as Appointment, Promotion and Tenure to approximately 250 employees.
Principal duties â
The Faculty Affairs Specialist supports and implements an array of employment-related functions and processes for the Thornton School of Musicâs 180 faculty members (90 full-time and 90 part-time) across the faculty life cycle including recruitment, onboarding, orientation, engagement, training, evaluation, promotion, compensation, contracting, record keeping and off-boarding. The position supports all faculty, with a particular emphasis on serving the needs of, and providing customer-service focused interactions with, part-time faculty.
Recruiting and Onboarding: Assist search committees with job announcements and postings; serve as point of contact for prospective and new part-time faculty. Participate in orientation and training of new faculty.
Documents and Record Keeping: Draft and disseminate offer letters, salary letters, contracts, administrative appointment letters and other employment related documents. Maintain personnel files and faculty data, including FSMS, Gold Files, and internal faculty deployment records. Serve as subject area expert on Workday Academic. Provide information for reporting as needed.
Compensation: Ensure alignment of compensation with teaching assignment and contract, updating contracts as needed. Manage ongoing process for accurately compensating hourly part-time faculty. Support the processing of period activity pay for salaried faculty. Review and reconcile compensation as needed.
Evaluation and Promotion: Coordinate communication, administration and compliance of part-time faculty merit review and promotion processes. Assist as needed with full-time processes.
Internal Communication and Training: Draft internal communications and provide individual and group training as needed. Assist with maintenance of faculty guidelines and resources. Ensure compliance with mandated training requirements.
Other: Act as backup for administration of DS-2019 requests and onboarding/off-boarding for J-1 and J-2 Scholars. Acts as backup for faculty leave administration. Supports full-time faculty affairs administration as needed.
The ideal candidate will possess a Bachelorâs degree and a minimum of 3 years of related professional experience; working knowledge of HR and Payroll principles and practices as well as pertinent Federal and State laws; understanding of faculty affairs processes associated with appointment, promotion and tenure; possess a high-level of discretion; have direct knowledge of or the ability to understand and revere the basics and nuances of music education and Â curriculum.
The successful candidate will also have proven success in effective time management, administrative, technical and organizational skills as well as strong analytical and problem-solving ability. The ability to work effectively within a team and provide exemplary customer service is required. Experience working within Workday and FSMS is highly desired.
Hiring Range: $28-$29 per hour
A Cover Letter and Resume is required. Applications without a resume or cover letter will not be considered.
Review of applications will commence as early as July 31, 2019.
We pride ourselves on being a GREAT PLACE TO WORK, and that begins with our employees! Â We offer a wide variety of benefits and programs that support our staff and their families, including:
Health, dental, and vision plans
Paid time off
Flexible spending accounts
2:1 retirement plan contributions
Child care centers
Up to $50,000 housing subsidy.
Tuition assistance for our employees and their families.Also, because we are a qualifying public service organization, you may qualify for Public Service Loan Forgiveness (PSLF) for educational loans.
Discounts to USC sporting events, USC Bookstores, wireless plans, travel, accommodations and local entertainment.
Career Growth: We are the largest private employer in Los Angeles, offering tremendous development opportunities in multiple fields and industries.
Please visit usc.edu for additional information.
The University of Southern California is an equal opportunity employer that values diversity.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 3 yearsMinimum Field of Expertise: Directly related human resources generalist experience. Working knowledge of principles and practices of human resources administration. Knowledge of human resources workforce planning, recruitment, hiring, performance management, compensation administration, benefits, training and development, disciplinary actions, employee relations, affirmative action, disability, workers compensation, organizational development and information systems. Knowledge of relevant federal, state and local laws and regulations. Demonstrated effective oral and written communications and excellent interpersonal skills.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.