The University of Southern Californiaâs Division of Student Affairs seeks applicants for the Ronald Tutor Campus Center Meeting Room Scheduling Specialist role. The University of Southern California (USC), founded in 1880, is a comprehensive research university, a member of the American Association of Universities and ranked among U.S. News and World Reportâs top 25 institutions of higher education. The university is located near downtown Los Angeles, California, and is the largest private employer in the city. The university is made up of the Dornsife College of Letters, Arts, and Sciences, Keck Medicine of USC, and 17 professional schools, with over 40,000 students â undergraduate (18,000) and graduate (23,000) â enrolled on multiple campuses and in online degree programs. USC is also among the most diverse institutions of higher education in America, with 13% international students and more than 40% ethnic minority students.
The Division of Student Affairs is within the portfolio of the Vice President for Academic Affairs and Provost. As a member of the Provostâs portfolio, the Division has a firm commitment to integrating academic success into co-curricular activities. The Division is organized under five organizational priorities âstudent engagement, organizational effectiveness, career development services, disability services and programs and residential education. Our principle mission is to empower students to transform the world. As such, we are devoted to supporting the academic, professional and personal success of students; educating students to advocate for themselves and others, develop and broaden their knowledge of diversity and be agents of change; and engage students in transformative co-curricular experiences to develop them into effective leaders, ambassadors and global citizens. In our interactions with colleagues and members of the Division we value and appreciate integrity, respect, diversity and inclusion, professional and personal development, and curiosity.
USC Trojan Event Services (USC Scheduling Office) schedules and produces events throughout the campus, including, but not limited to, Ronald Tutor Campus Center (RTCC), Bovard Auditorium, Ground Zero, Tommyâs Place, and several outdoor venues. The position supervises student staff to schedule and produce events occurring in the Ronald Tutor Campus Center Meeting Rooms and other venues as assigned. This position works closely with the supervisor to analyze room rental charges, reservation and venue policies, and attend important events to ensure that events are appropriately executed. The position will be required to work some evenings and weekends due to the nature of managing events.
Oversees the reservation process for rentals across the Ronald Tutor Campus Center venues
Reviews policies and procedures related to renting spaces with potential clients
Works closely with internal constituents for event logistics (i.e. Facilities Management Services, Department of Public Safety, Risk Management, USC Hospitality, etc.)
Supervises and manages a staff of student workers
Creates and maintains various reports for management use
Attends meetings representing Trojan Event Services team
Collecting payments and working with Provost â Shared Services on accounting matters
Masterâs in Student Personnel Administration, Education, Counseling or Related Field
3 years of directly relevant meeting room scheduling experience
Previous experience supervising student workers
Strong oral and written communications skills.
Knowledge of and commitment to the principles of student development.
Knowledge of and skill in budgeting, fiscal management, and reporting.
Ability to achieve assigned objectives within budget and within the desired time frame.
Interpersonal skills including leadership, maturity, and an ability to work well and solve problems with clients and staff.
Willingness to work with an ethnically diverse and culturally pluralistic student body and staff.
Ability to analyze and solve problems, draw valid conclusion and develop alternative recommendation.
Ability to lift, pull, or carry some heavy equipment.
Minimum Qualifications:Education:- Bachelor's Degree- Combined experience/education as substitute for minimum educationExperience:- 2 yearsField of Expertise:- Student personnel administration
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.