The Department of Business Services is seeking a Payment Specialist to join its Accounts Payable team.Â The department of Business Services is comprised of Strategic Sourcing Procurement Services, Supplier Diversity Services, Disbursement Control and Accounts Payable, Business Operations, Sponsored Projects Accounting, and Mailing, and Material Management Services. These departments are primarily responsible for the purchase and payment of goods and services on behalf of the University in accordance with the policies set forth by the University, and federal, state, and local laws. Business Services values, accountability, integrity, open communication, teamwork and opportunities for growth and professional development.
The Payment Specialist will be responsible for running the daily pre-disbursement process for all payments.Â This includes payment batching, and check distribution. Ensures that University payments are processed in a timely and accurate manner.
Verifies accuracy of and keeps current the names, addresses, and check routing instructions, including Electronic Funds Transfer (EFT) applications
Ensures that University payments including, but not limited to, checks, Electronic Data Exchange (EDI), foreign drafts, wire transfers, and buyer procurement cards are processed in a timely manner
Identifies and obtains missing documentation before processing payment.
Identifies, addresses, and resolves customer concerns and problems associated with invoices, check requests, and checks.Â
Verifies payment batches to ensure that University payments and account reallocation's are processed in an accurate manner, according to internal Accounts Payable and Disbursement Control procedures
Verifies payment batches to Bank; follow up on any exceptions or returned items
Processes check deposits, cancellations, stop payments, fraud claims and refund checks to appropriate departments according to policy.Â
Reconciles Bank activity for check and wire payments.
Review and calculate applicable tax accrual or withholding for foreign supplier payments.
Assists with tax compliance on 1099 review process.
Assists with financial reporting, month and year-end closing, filing, journal entries to correctly state payments.
Answers phone and email correspondence inquiries and requests from various departments, students, and vendors.Â Interacts with University administrators, agency representatives, and colleges.
Performs other related duties as assigned or requested to support operations or special projects assigned.
Preferred Job Qualifications:
1 year of experience
Knowledge of university financial systems plus a strong knowledge of computers and accounting applications
Knowledge of applicable laws/policies/principles
Interpretation of policies/Analyses/trends/etc.
Problem identification and resolution
Minimum Education: Associate's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 1 yearMinimum Field of Expertise: Related bookkeeping/accounting experience. Knowledge of bookkeeping/ accounting practices and principles. Ability to use a variety of bookkeeping/accounting software applications such as databases, spreadsheets, etc., as required.
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.