Academic/Faculty Affairs, Administrative/Support, Other Staff/Administrative, Staff/Administrative
Employment Status: Full-time, temporary "non-exempt" positions (with the possibility of the full-time positions converting to probationary).
Work Schedule: Monday – Thursday, 9:00am – 5:30pm and Friday, 8:00am – 4:30pm
Salary: Salary is commensurate with experience.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning February 20, 2019.
Required Application Materials: All applicants must attach a writing sample that best demonstrates writing ability. The writing sample must be personally drafted and can be either a memo, business e-mail communication or staff report.
Current employees will be given preferred consideration.
Under direct supervision of the Administrative Services Manager and lead direction of the Credential Analyst II, the Administrative Support Coordinator I will serve as the Program Admissions Technician for the College of Education (C.O.E.) basic teaching credential programs (Education Specialist, Multiple Subject and Single Subject).
The incumbent will be responsible for assisting credential candidates with the submission of the Program Admission File (P.A.F.); verifying completeness of the required P.A.F. documents according the C.O.E. Program, California State University San Bernardino, California State University Chancellor's Office, California Commission on Teacher Credentialing (C.T.C.) policies and regulations; creating and maintaining electronic student files, as well as notifying credential candidates of their admission eligibility via PeopleSoft. The incumbent will update and maintain Program Admission forms and applications; foster and maintain excellent working relationships with all levels of the university and community. The incumbent will collaborate with Program Coordinators and attend program/department meetings.
Education and Experience:
High School Diploma or equivalent.
Applicants must possess the equivalent of three (3) years of experience in general administrative/clerical work.
Knowledge, Abilities, and Skills:
Applicants must have experience using standard office software programs such as MS Word, MS Excel, MS Outlook and Adobe Acrobat.
Applicants must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices.
Applicants must have the ability to coordinate and prioritize many different tasks, determine the relative importance of each, set deadlines, and complete projects accordingly.
Applicants must have the ability to accurately maintain records and files.
Applicants must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, have the ability to multi-task and independently make decisions on a day-to-day basis.
Applicants must have demonstrated the ability to maintain a high degree of confidentiality.
Applicants must have the ability to draft and compose correspondence.
Applicants must have the ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
Applicants must have the ability to learn, independently interpret, and apply a variety of academic and organizational policies and procedures.
Experience working directly with students.
Experience maintaining records and documentation.
Knowledge of PeopleSoft or a similar platform.
Familiarity with the California Commission on Teacher Credentialing (C.T.C.) reporting and procedures.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.