Manages a variety of general office activities by performing the following duties personally or through subordinate supervisors. Minimum Qualifications Required: Education required to ensure success in this position: •Bachelor’s Degree Preferred Experience required to ensure success in this position: •5 years of administrative experience Special skills, knowledge and abilities: Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations. Ability to write reports, manage and conduct correspondence. Ability to effectively present information and respond to questions from groups of professors, students, and the general public. A general knowledge of equipment and materials used in technology classes. Needs to possess an understanding of the academic community. Math Ability: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Possess knowledge of spreadsheets and other appropriate software applications. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: Word processing, Spreadsheets, Accounting software, General Ledger, Payroll, Accounts Payable, Internet software, E-mail, Order processing, Inventory, Manufacturing software, Database software, Banner, Blackboard and general computer hardware/software configuration. Also be a member of the Office Base Consultant Group.
Physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to use hands, listen, and talk. The employee is frequently required to climb steps. The employee is occasionally required to lift up to 10 pounds. The vision requirements include close vision and distance vision. Environmental conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. The noise level in the environment is moderate.
Ability to operate the following vehicles or equipment: •Office equipment
Primary duties and responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Assists Professors with instructional materials for classes • Day-to-Day operations and procedures of office such as accounting, as well as facilitating intra-departmental communications, filing, preparation of payrolls, scheduling faculty appointments, and other clerical services • Develops departmental course schedules • Organizes College travel for faculty and students • Maintains department budgets and initiates cost reduction programs • Maintains confidential information • Conducts registration for departmental programs such as Westervelt • Purchases materials and equipment for departments • Student Labor Supervisor/payroll coordinator - maintain all records, supervise students and student payroll for departments, and manage and coordinate activities of labor students for departments • Organizes departmental staff and faculty searches, including collecting and maintaining confidential records of candidates for faculty and staff positions in departments • Maximize office productivity through proficient use of appropriate hardware/software applications • Establishes uniform correspondence procedures and style practices • Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records • Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness • Maintains contact with outside vendors
Berea College achieved national distinction as the first coeducational and interracial college in the South. With an emphasis on service to the people of Appalachia and beyond, Berea enrolls 1,600 students from 40 states and 70 countries. The College has a longstanding commitment to interracial education; here, people of different races seek to learn from and about each other, while also living together. Berea is among the most racially diverse private liberal arts colleges in the United States. It admits only students whose families are unable to afford the high cost of tuition and awards each of them a Tuition Promise Scholarship, meaning no student ever pays tuition. Berea’s students excel in the College’s supportive but demanding academic environment, and many are the first in their families to graduate from college. The College is one of nine federally recognized Work Colleges, and all students hold a position in which they work 10-12 hours per week. Washington Monthly Magazine has consistently ranked Berea in the top 3 of Liberal Arts Colleges for its success in educating and graduating academically talented, low-income students who become service-oriented leaders in their professions and communities; in 2016 and 2017, the magazine ranked it number 1.