The Administrative Coordinator will work under the direction of Directors, Managers, and Principal Investigators to coordinate administrative activities within the department.
Disseminates information including announcements, policies and procedures, and edits policy and procedure manuals
Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements
Composes written correspondence, NIH reviews, and letters of recommendation
Generates monthly fiscal and physician billing reports and distributes to department management
May assist Principal Investigator with completing and submitting federal and non-federal grants
May assist with tracking project metrics
Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related programs
Assists with the daily activities of the Director and related faculty members including project management and execution of strategic planning
Assists with creation and maintenance of budgets for research programs.
Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
Coordinates all academic activities, seminars, lectures and meetings
May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, and gather information for presentations
May conduct literature searches and format manuscripts for submission and publication
Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.