Work Schedule: Monday- Friday 8:00 a.m. - 5:00 p.m.
First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning November 30, 2018.
Overview: Under the direction of the Facilities Administrative Services manager, perform critical and responsible sub-professional accounting work in the maintenance of financial, statistical, and fiscal records; performs related duties as required.
Accounting Technicians provide technical support to organizational units responsible for receiving and disbursing university and/or auxiliary funds and recording financial transactions (e.g., accounts payable, accounts receivable, student finance, investments and special projects, trust and general accounting units).
Accounting Technician II is the journey-level classification in the series. Work is of greater diversity and complexity than the lower levels. Incumbents work independently and exercise initiative and judgment in making decisions consistent with standard practice and established guidelines.
Incumbents in this classification have the training and experience required to independently perform most of the skilled work of the Accounting Technician Series. This is the journey-level of this series. Positions of this classification require a thorough knowledge and understanding of financial record-keeping methods and practices.
The Accounting Technician II performs diverse duties involving a wide range of procedures. Incumbents are required to use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines. Work is usually performed without direct verification or check.
Incumbents communicate established university policies and procedures to faculty, staff and the general public, referring them to the appropriate staff member when more extensive interpretation is required; receive and disburse monies; compile various documents and review for accuracy; make mathematical calculations; update and maintain spreadsheets including entering, sorting, calculating; run and export queries; provide input to the modification and documentation of established procedures based on precedent and university policies; maintain files and records; and reconcile account balances.
EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
Assemble and compile accounting data transactions used in the generation of Facilities Planning & Management (FPM) financial reports and/or analysis.
Maintain accurate accounting of Facilities Planning & Management financial and statistical records.
Classify transactions into several different kinds of accounts and post transactions to general and subsidiary ledgers.
Balance and reconcile department accounts; create and maintain spreadsheets, including entering, revising, sorting, calculating and creating tables.
Perform accounts payable / accounts receivable duties as assigned; prepares and processes all associated documents related to area of assignment.
Prepare invoices, billings and past due notices; place holds, assess late fees, and process cancellations
Post data to journals, registers, and ledgers; record transactions.
Prepare periodic and special financial reports for both internal and external distribution.
Prepare charts, graphs, tables, and reports manually or by use of specific accounting software.
Modify, run and export queries via CFS/DW & CMMS; reconcile, analyze, and summarize information.
Review financial documents for accuracy, completeness, validity, and adherence to standards.
Review manual and automated CFS/DW & CMMS reports and make necessary corrections.
Analyze and interpret department accounting data; apply problem solving techniques in finding solutions to basic accounting problems.
Monitor and process FPM travel advances and travel expense reports.
Maintain traditional and automated filing systems by sorting, filing, shelving, or storing materials, and checks accuracy and completeness.
Perform routine clerical functions as needed, such as sorting mail, data entry, greeting customers, answering phones and providing assistance, filing and using standard office equipment.
Use Enterprise Resource Planning systems, Computerized Maintenance Management Systems, word processing software, web browsers, query tools, integrated financial systems, and/or other types of records management systems as required.
Understand and apply state accounting and budget rules, regulations, policies, and procedures.
Apply accounting practices to the analysis of basic accounting issues.
Communicate established university policies and procedures to faculty, staff, and the general public, obtaining clarification from others when more extensive interpretation is required.
Assist with the modification and documentation of established procedures based on precedent and university policies.
Participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output.
Interact with external or internal customers in person, via email, or over the telephone to obtain or to provide routine information or to resolve discrepancies.
Assists with FPM contract administration; provides vacation and temporary relief as required.
Work independently; make sound decisions and recommendations regarding accounting activities.
Performs other supportive duties as assigned.
Establish and maintain effective working relationships with co-workers.
Exercise respect & collegiality; use tact, courtesy, alertness, and good judgment in responding to others.
EXPERIENCE: Equivalent to three years of progressively responsible financial record-keeping experience where the primary responsibility is performing accounting duties and fiscal clerical work in support of accounting functions.
EDUCATION: Any equivalent combination of education and experience which provides the required knowledge and abilities.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.