Under general supervision, the Management Assistant II provides administrative support to the Executive Director of Research Administration in the Samuel Oschin Comprehensive Cancer Institute.
The Management Assistant II coordinates the clerical and administrative staff workflow through the office. Helping to administer human resource and payroll functions and participates in budget review and financial processes. Applies a general knowledge of assigned responsibility, and a general knowledge of the department functions and its interrelations with the larger Health System organization.
Essential Duties Include:
- Establishes the administrative and office management systems for the department and underlying offices and functional units
- Composes policy and procedure manuals and statements for the department
- Disseminating information including announcements, information bulletins, policies and procedures (Departmental and CSHS) throughout department and with monitoring and follow-up responsibility to ensure adherence to policy and reporting requirements
- Use of Cedars-Sinai programs such as PeopleSoft and Concur. - Making travel arrangements and submitting Concur reimbursements
- Providing office coverage for colleagues
- Establishes and maintains electronic and hard-copy filing systems for the department/unit - Screen and prioritize routine and non-routine phone calls and routes inquiries to other levels as appropriate - Other administrative duties as assigned
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.